Full Job Description

The position of Executive Personal Assistant in Live-in Personal Assistants involves providing comprehensive support to high-level executives within their residences. This role is demanding yet rewarding, requiring the management of both professional and personal tasks, ensuring the executive’s schedule runs seamlessly. Responsibilities include coordinating meetings, managing correspondence, and organizing travel arrangements, all while maintaining strict confidentiality. A successful candidate will have impeccable organizational skills, a proactive mindset, and the ability to multitask. This role directly impacts the executive’s efficiency and effectiveness, providing vital support to address their diverse needs.

The Work You'll Do:

• Assist in personal errands, ensuring seamless integration of personal and business tasks
• Coordinate and organize high-stake meetings with professionalism and discretion
• Draft and manage correspondence, ensuring clear and consistent communication
• Manage executive calendars and appointment scheduling to optimize time efficiency
• Plan and oversee travel logistics including itineraries and accommodations

What You'll Bring:

• Ability to work under pressure and handle confidential information with the utmost discretion
• Exceptional organizational skills to manage complex schedules and overlapping tasks
• Proactive attitude and problem-solving skills to anticipate needs and address issues swiftly
• Proficiency in office management software and tools to streamline operations
• Superior communication abilities, both written and verbal, to liaise with various stakeholders

Qualifications:

• Bachelor's degree in Business Administration or a related field
• Capability to work flexible hours and adapt to the executive's needs
• Experience with travel and event coordination best practices
• Knowledge of corporate environments and dynamics
• Minimum of 5 years experience in a personal or executive assistant role